How to create and send invoices on Shopify

Integrating seamless invoicing tools with Shopify eCom & Shopify POS just got easier, thanks to QuoteMachine’s innovative solutions.

Efficiency and clarity are two important factors to consider when it comes to invoicing as it improves the customer experience and minimizes any inquiries or payment delays. This is where QuoteMachine’s integration with Shopify comes into play, offering a simple way of creating and sending tailored invoices that are fully synced with your Shopify contacts and inventory.

The following tutorial walks you through the process, highlighting how to customize payment terms and edit your invoice templates to create a smoother experience for both the businesses and their customers. Businesses have the option to create invoices within QuoteMachine as the tutorial shows, or access all QuoteMachine features directly within the Shopify app. Either way, it is a fully integrated platform with a two-way sync that will make sure all contact, payment, and inventory data is updated with any sale.

Tutorial: How to Create and Send Invoices with Shopify Integration Using QuoteMachine


Video Transcript

Hello, today I’m excited to walk you through the invoicing capabilities of the QuoteMachine and Shopify integration.

The invoices displayed here can originate from multiple sources. You might be creating them directly on the Shopify POS app using the ‘Create Invoice’ button, or directly within QuoteMachine. Each invoice displays its status—whether it’s waiting for payment, partially paid, or fully paid—alongside the outstanding balance.
At the top, you’ll find various filters to help sort through the invoices, a returns tab, and an aging report to track outstanding amounts.

Let’s dive into creating a new invoice. After selecting an existing customer, you can set specific payment terms. Adding a product to the invoice is straightforward; simply select the desired items. You’ll notice the option to edit item prices, apply discounts per line item, or apply a discount to the total invoice amount. Additionally, you can add specific fees as a percentage of the total invoice or adjust the tax rate if it deviates from your standard.

Creating an invoice offers flexibility, even allowing for item grouping on longer invoices. You can also input a PO number and adjust the billing or shipping address of your customer as needed.

Before sending, clicking on ‘Edit Design’ provides a preview of the invoice layout. Here, you can make changes or select a different document template. Once satisfied, sending the invoice to your customer is as simple as clicking ‘Send Invoice’. The system confirms when the invoice is sent and tracks when the customer opens it. Customers can easily proceed to checkout from the invoice they receive.

Back in our internal view, the invoice status will automatically update once the customer completes the payment.

Thank you for following along as we explored how to create and send invoices on Shopify with the help of QuoteMachine.

About QuoteMachine’s invoicing solution

QuoteMachine offers a suite of advanced, yet user-friendly tools, designed to help small to medium businesses streamline their billing processes. It allows users to quickly create and send professional invoices, accept payments, and manage their sales and accounts receivables—all in one platform.

With features including customizable branded templates, catalog integration, and payment processing, QuoteMachine is designed to simplify and accelerate the invoicing and payment collection process. Moreover, it offers automation options for recurring invoices, account statements, payment reminders, and late fees, to help serve a wide range of business needs. The platform also supports inventory tracking, customizable dashboards for instant updates, and seamless integration with leading POS, CRM, and accounting systems, making it a versatile tool for all business types.


For more details about our invoicing solution, please visit our invoice page. For more information about QuoteMachine integration with Shopify, please visit our Shopify Integration page.

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